OFFICE OF THE CLERK OF TYNWALD - PARLIAMENTARY INTERN
Post: Parliamentary Intern (up to one year fixed term)
Responsible to: Head of Hansard
The Clerk of Tynwald’s Office staff support Tynwald’s Chambers, Committees, Members and staff with information management, library and research facilities and administrative services.
Hansard – known more formally as the ‘Official Report of Proceedings’ – is the ‘essentially verbatim’ record of everything said by Members during parliamentary sittings. Hansard reports are produced for each sitting of Tynwald Court and the Branches, as well as oral evidence hearings of Committees.
Other responsibilities include online publication of the Listen Live and Listen Again audio, e-Voting results, Written Answers, Hansard Appendix and Business Search transcripts, as well as updating the live Tynwald Twitter feeds with current information.
This one-year intern post is an initiative developed to provide an opportunity for training and gain experience of the full range of activities and services undertaken in a busy modern parliament. The post-holder will work primarily within the Hansard team, but will also spend time within the various Tynwald departments including Chamber and Information Service and Tynwald Administration and to work with the Clerks.
Details of parliamentary practices and procedures and the work of the Office of the Clerk of Tynwald can be found in the Tynwald Companion which is available from the Tynwald Website http://www.tynwald.org.im/links/tls/TC
MAIN DUTIES AND RESPONSIBILITIES
Hansard recording and production
All sittings of the Manx legislature are digitally recorded by various electronic means. Verbatim transcripts are then produced via Automatic Speech Recognition (ASR) which must be thoroughly checked and edited by the Hansard team, to ensure accuracy against the original audio. Standardised ‘Hansard style’ is applied to the formatted text, ready for publication to the Tynwald website. Accurate, timely production is essential to the publication of Hansard reports.
Tynwald has an active international presence and regularly receives visitors. The Hansard team provides draft reports to several other legislatures, including Gibraltar and Guernsey. The postholder will be involved in such service provision. Staff also take part in conferences internationally and in the British Isles, which may provide further opportunities.
Tynwald Website and Public Information
The maintenance and development of the Tynwald website is all done in-house and all staff are involved to varying degrees. This includes the Hansard library, Twitter updates, Listen Live/Again facilities and individual Committee webpage updates. Alongside the e-development there will be a complementary range of printed publications with which the post-holder may assist.
In order to answer queries received Tynwald staff access and manage a number of data retrieval systems, both electronic and hard copy. The post-holder will be expected to take responsibility for managing and maintaining systems which may include: a parliamentary business index; reports index; secondary legislation database; a library catalogue management system.
Queries and Research
Tynwald staff are expected to deal with requests for information from Members of Tynwald, Committees, Clerks, Isle of Man Government staff and the general public. Queries vary in complexity and the post-holder may be expected to deal with some of the more detailed requests, including research requests from Members and Committees.
The Office of the Clerk of Tynwald provides a range of services to parliamentary committees including record-keeping, research, briefing and drafting, as well as recording and transcription of both private and public oral evidence hearings. Opportunities may be available for the post-holder to assist with some or all of these functions.
The post will involve personal contact with Tynwald Members, staff and members of the public. Meeting the needs of our customers effectively and efficiently is key. A flexible approach is required as the responsibilities outlined above are not exhaustive.
THE SUCCESSFUL CANDIDATE
The successful candidate will be keen to learn new skills and to develop. It is anticipated that opportunities will be provided which will both utilise the strengths of the individual and enable them to develop in areas where they are less confident. The following criteria are essential:
a flexible outlook, strong oral and written communication skills and the ability to work as a team player;
meticulous attention to detail;
strong IT Skills particularly in the use of MS Word and MS Excel;
ability to work occasional evenings, weekends and Tynwald Day; and
qualified to first degree level, or equivalent, in any discipline, with a good work ethic.
Applicants without a degree will be considered but should be able to demonstrate academic ability alongside work experience.
TERMS AND CONDITIONS OF EMPLOYMENT
This post is a one year fixed term post, although a shorter period would be considered.
The annual salary for this post is £19,888 analogous to Isle of Man Civil Service Pay Band 4.
The post carries 21 days’ annual paid leave plus Bank Holidays.
The Clerk of Tynwald’s Office operates a flexi scheme for hours of work. This requires that staff normally work a 37 hour week, but there may be flexibility regarding starting times and finishing times within the constraints of the Office needs.
Staff employed in the Clerk of Tynwald’s Office are officers of Tynwald and not civil servants but are generally employed under the same terms and conditions as civil servants.
The post-holder will not be eligible to join the Isle of Man Civil Service Pension Scheme.
Please note that as this post is not a pensionable post and should an existing Isle of Man Civil Servant be appointed to this post, he or she would cease to be classified as a civil servant, would no longer be deemed to be in the Civil Service Pension Scheme and years of service would not be taken into account in determining annual leave allowances etc.
Those considering applying for the post are welcome to contact the Head of Hansard, Mrs Ellen Callister by telephoning 01624 685514 or emailing firstname.lastname@example.org.
Application Forms can be obtained from the Clerk of Tynwald’s Office (email: email@example.com and tel: 685500) or from the recruitment page of the Tynwald website. Applications should be accompanied by a CV, and be returned by noon on Thursday, 19th November 2020 to Mrs Ellen Callister, Head of Hansard, either by email to firstname.lastname@example.org or by post to Legislative Buildings, Douglas, Isle of Man, IM1 3PW.