Data Protection Privacy Statement
We use your personal information in line with the rules set out in the Data Protection Act 2018. If you have any questions about the way in which we process personal data, please contact us.
The Clerk of Tynwald is the controller within the meaning of this Act.
Please be aware that the Office of the Clerk of Tynwald is not the controller for any Tynwald Member.
The Office of the Clerk of Tynwald collects and processes personal information to assist it with the functioning of parliament, the safety of officers and the public in the Tynwald Precincts and the prevention and detection of crime using CCTV.
Our legal basis for processing your information
We will only process your personal information if there is a legal reason for us to do so. We may rely on:
- Your consent – if we rely on your consent to process your information you may withdraw your consent at any time by contacting the Data Protection Officer
- The need to meet a legal obligation in carrying out statutory parliamentary functions
- The need to meet a request you have made for information or a service
- The need to prevent or investigate suspected or actual violations of law
- The need to protect public interest
- The need to retain information for historical or archiving purposes by the Public Record Office under the Public Records Act 1999 – more information on retention is available from the Public Record Office
Security of Information
The law mandates the Office of the Clerk of Tynwald to protect your personal information.
Access to the personal data you provide will be securely controlled and all processing will be undertaken in accordance with, and as permitted by, the requirements of the Data Protection Act 2018.
Sharing of Information
Where you provide personal information to the Office of the Clerk of Tynwald it will be used only for the purposes for which it was provided.
The Office of the Clerk of Tynwald does not automatically capture or store personal data from visitors to this site, except to log the user's IP address and session information such as the duration of the visit to the site and the nature of the browser used. This information cannot be used to identify individuals. It will be used only for administration of the system and in the compilation of statistics used to assess the level of use of the site.
Personal data in relation to statistical website information is retained for 12 months.
Tynwald and its branches and its Committees may choose to make public any information that is submitted to them. Personal contact details are routinely redacted in advance of publication but your submission may include information that can be used to identify individuals. If there is any information in a Committee evidence submission which you do not wish the Committee to publish, or which you believe the Committee should not publish, you should include this request with your submission and explain why. The Committee will take your explanation into account in deciding whether, and if so how much, to publish.
Any personal information you have given will be processed in accordance with the provisions of the Data Protection Act 2018 for the purposes of attributing the evidence you submit and contacting you as necessary in connection with its processing.
Committee information is retained indefinitely and is passed to the Public Record Office after 25 years.
Processing of personal information by the Clerk of Tynwald on behalf of a parliamentary committee may be exempt from certain provisions of data protection legislation if the exemption is required for the purpose of avoiding an infringement of the privileges of Tynwald.
Tynwald Precincts are monitored by CCTV cameras. Access to CCTV images is limited to the Seneschal and will be accessed only if an incident is recorded.
CCTV images are retained for 30 days.
Information you provide for recruitment purposes will be processed in accordance with the provisions of the Data Protection Act
2018 for the purposes of recruitment and for contacting you as necessary in
connection with its processing.
Personal data in relation to recruitment is retained for six months.
Requesting information we hold about you
If you require access to information we hold about you, please submit a Data Subject Access Request and address your request to the Data Protection Officer. We will respond to you within 30 days of receipt of your request. (Contacting us: see below)
The law allows us to refuse your request for information in certain circumstances.
Should any information we hold about you be incorrect or inaccurate, please contact us.
You also have other rights which can be seen by visiting the Isle of Man Information Commissioner's Office (ICO) website and reading about Data Protection law at https://www.inforights.im/
The Information Advertising Bureau web site provides in depth information about cookies. This site also tells you how to remove cookies from your browser.
If you have any questions about the way in which we process personal data, please contact us.
If you wish to complain about our use of your personal data you may complain to the Isle of Man Information Commissioner - https://www.inforights.im/
The Office of the Clerk of Tynwald is open to the public between the hours of 09.00 and 17.00 Monday to Friday. Call us during office hours on +44 (0)1624 685500 or email us at email@example.com; we will endeavour to respond to you by the next working day. If you would prefer to write to us please address your letter to:
Data Protection Officer, Office of the Clerk of Tynwald, Legislative Buildings, Finch Road, Douglas, Isle of Man, IM1 3PW.