PARLIAMENTARY INTERN - FURTHER PARTICULARS
Post: Parliamentary Intern (up to one year fixed term
Department: Tynwald Chamber and Information Service
Responsible to: Head of Chamber and Information Service
This one-year intern post is a new initiative developed to provide an opportunity for gaining experience of the full range of activities and services undertaken in a modern parliament. The post-holder will work primarily within the Chamber and Information Service team, but will have the opportunity to spend time within the Parliamentary Administration and Hansard teams and work with the Clerks.
Details of parliamentary practices and procedures and the work of the Clerk of Tynwald’s Office can be found in the Tynwald Companion which is available from the Tynwald Website http://www.tynwald.org.im/links/tls/TC.
Main Duties and Responsibilities
Queries and Research
The Tynwald Information Service deals with requests for information from Members of Tynwald, Committees, Clerks, Isle of Man Government staff and the general public. Queries vary in complexity and the post holder will be expected to deal with some of the more detailed requests. This will include research requests from Members and assignment to one or more parliamentary committees. The ability to produce well-constructed research papers will be essential and will be tested as part of the application process. The job holder will be a trusted source of information.
In order to answer queries received the Information Service manages a number of data retrieval systems, electronic and hard copy. The post holder will be expected to take responsibility for managing and maintaining systems which may include: a parliamentary business index, reports index, secondary legislation database and library catalogue management system.
Public tours of the legislative buildings are offered and the post holder will be expected to lead these, and scripted tours for primary schools, regularly. Occasionally these take place out of hours, with notice, so flexibility in this respect is essential.
Public Enquiries and Retail
The post holder will be expected to respond to queries and provide cover for the public counter.
Tynwald Website and Public Information
The Information Service has responsibility for the maintenance and development of the Tynwald website. Alongside the e-development there will be a complementary range of printed publications with which the post holder may assist.
The Order and Questions Papers and other activities associated with sittings are undertaken by the team and require an ability to work to deadlines whilst maintaining strict attention to detail.
The post will involve personal contact with Tynwald Members, staff and members of the public. Meeting the needs of our customers effectively and efficiently is key. A flexible approach is required as the responsibilities outlined above are not exhaustive.
The Successful Candidate
The successful candidate will be keen to learn new skills and develop. It is anticipated that opportunities will be provided which will both utilise the strengths of the individual and enable them to develop in areas where they are less confident.
The following criteria are essential:
a flexible outlook, strong oral and written communication skills and the ability to work as a team player;
previous experience of research, including document drafting and review;
meticulous attention to detail;
strong IT Skills particularly in the use of MS Word and MS Excel;
ability to work occasional evenings, weekends and Tynwald Day; and
qualified to first degree level, or equivalent, with a good work ethic. Applicants without a degree will be considered but should be able to demonstrate academic ability alongside work experience.
Terms and conditions of employment
This post is a one year fixed term post, although a shorter period would be considered.
This post is graded as Intern. That grade carries with it an annual salary of between £16,384 and £18,112, analogous to Isle of Man Civil Service spine points 11-13. The successful candidate will be placed at a point on the salary scale depending on qualifications and previous employment experience. The post-holder will not be eligible to join the Isle of Man Civil Service Pension Scheme.
The post carries 20 days annual paid leave plus Bank Holidays and privilege days.
The Clerk of Tynwald’s Office operates a flexi scheme for hours of work. This requires that staff normally work a 37 hour week, but there may be flexibility regarding starting times and finishing times within the constraints of the Office needs.
Staff employed in the Clerk of Tynwald’s Office are officers of Tynwald and not civil servants but are generally employed under the same terms and conditions as civil servants. Please note that as this is an intern post should an existing Isle of Man Civil Servant be appointed to this post, he or she would cease to be classified as a civil servant, would no longer be deemed to be in the Civil Service Pension Scheme and years of service would not be taken into account in determining annual leave allowances etc.
Those considering applying for the post are welcome to contact the Head of the Chamber and Information Service, Mrs Joann Corkish by telephoning 01624 685764 or emailing firstname.lastname@example.org.
Application Forms can be obtained from the Clerk of Tynwald’s Office (email: email@example.com and tel: 685500) or downloaded here in Word format and here in Pdf Format.
Applications should be accompanied by a CV, and be returned by 9.00 am on Monday 17th March 2014 to Mrs Joann Corkish, Head of Chamber and Information Service either by email to firstname.lastname@example.org or by post to Legislative Buildings, Douglas, Isle of Man, IM1 3PW.